How will the University’s structure change?
The figure below shows the proposed organizational chart for the University structure. The Board of Regents has approved much of what is presented here, and many changes to the University’s structure have occurred already. Although the academic and administrative branches of the University appear to be separate, it is important to note that they are considered to be interdependent. Their functions often merge, especially with regard to the needs and interests of the student body.
a. Changes to the Administrative Branch.
The administrative branch of QU has been altered so as to decentralize power within the University and to prevent the development of an overly bureaucratized system of operations. The new model is based on research into several global trends in higher education reform. These include:
• Delegation of authority beyond the executive staff.
• Networks of leadership bodies of equal power and control that cooperate and complement one another.
• Built-in mechanisms for adapting and responding to the needs of the organization as it engages in its process of transformation and growth.
The proposed structure for QU is intended to establish an efficient and transparent system of operations. Based upon its new status as an independent legal and financial institution, the University will now be responsible for a number of key administrative functions. In support of its new functions, four new offices will be created:
• Information Technology and Services will manage the information and communication systems necessary for the efficient operation of the university.
• The Procurement Office shall be responsible for the procurement of materials, supplied, services, capital equipment and/or assets.
• The Finance Office will maintain accounts and prepares reports that show the financial impact of the University’s various activities and programs. It also advises and assists administrators in judiciously using the University’s financial resources.
• The Office of Human Resources will set overall university personnel policies and it will take responsibility for the administrative aspects of hiring and managing university faculty and staff.
• The Business Operations office will oversee the maintenance and operations of all university facilities and is responsible for provisioning services such as transportation, hospitality and housing. The Office achieves such tasks by outsourcing services where relevant and managing their attending contracts.
b. Changes to the Academic Branch.
The proposed changes to the academic branch of the University mirror the administrative branch’s commitment to decentralized power and networks of leadership. In relation to this goal, the following two measures should be highlighted:
The academic administration is carried out by a number of offices reporting to the Associate VP for Student Affairs and the Associate VP for Research
Two academic advisory bodies will carry out academic planning and facilitate communication and feedback concerning QU’s policies and procedures: the Academic Council and the Faculty Senate.
The Academic Council, which will be made up of the Associate Vice Presidents and the College Deans, assists and advises the Vice President and Chief Academic Officer in the academic administration of the University.
The Faculty Senate will be comprised of elected faculty representatives. It is intended to be a representative body that is concerned with Qatar University’s academic affairs. It serves in an advisory capacity to the University on matters related to academic programs, faculty related issues, and academic quality.
In addition to altering aspects of its administration and leadership, the academic branch of the University is focused upon improving its scholarly and educational endeavors. Underlying the modifications to faculty and student responsibilities and expectations (see Sections VII and VIII of this Digest), the academic structure itself has undergone some changes. The academic structure is now comprised of colleges, departments and programs.
Colleges and Departments are grouped according to traditional disciplinary, interdisciplinary and professional boundaries.
The College of Arts and Sciences will include all of the disciplines necessary to the formation of a well-rounded graduate.
The remaining Colleges may differ in overall size and number of Departments. Each College, under the leadership of its Dean, should have initial responsibility for defining and justifying the nature of its own academic structure.
A Program is the body through which a student will receive his or her Qatar University degree. Therefore, they train students to be experts in a particular field of study. Programs can and often should cross disciplinary (i.e., Departmental) lines, and they may have a professional or career-based focus.